Parts Clerk

Primary Responsibilities

• Communicate with equipment vendors and suppliers to obtain quotes, place purchase orders, and receive goods, equipment, and supplies for maintenance, production, or SQF departments as directed
• Create purchase orders, review delivery slips, and process invoices using the Epicor ERP system
• Manage maintenance spare parts inventory using MaintainX, including data entry, labelling, photographing, storing parts, and updating inventory levels
• Perform physical tasks such as breaking down boxes, climbing ladders, and lifting parts up to 50 lbs
• Track and communicate all parts requested, ordered, and received across departments
• Conduct monthly inventories of chemicals stored in the plant (paint room, maintenance shop, etc.)
• Print and post monthly call-in schedules for maintenance personnel
• Maintain inventory of plant radios
• Generate invoice reports in Epicor to support month-end reporting deadlines
• Liaise with the vending machine supplier to ensure proper maintenance and address employee concerns
• Ensure compliance with SQF requirements and report food safety or quality concerns to the appropriate personnel
• Support administrative duties, special projects, and vacation coverage as required

Secondary Responsibilities

• Conduct safety orientation training for contractors and maintain training records
• Direct contractors in the absence of maintenance leadership
• Set up new vendors in Epicor and manage credit information
• Arrange shipment of parts or equipment for repair or warranty
• Track and submit mileage for maintenance employees
• File documentation (permits, inspection reports, etc.) appropriately
• Scan or obtain equipment manuals and maintain records on the server