Administrative Supervisor
Why Work for SOAR Community Services
About SOAR Community Services
SOAR Community Services (formerly St. Leonard's Community Services) has been an established part of the community for more than 55 years, and is accredited for our excellence in serving children, youth, adults, and families.
Our Values
These aren’t just “lip-service” to us – we work and live by them. If you do, too, we want to talk to you!
- Inclusive – we value everyone and their unique perspectives and journeys
- Compassionate – we care about our clients, our staff, partners, and the communities we serve
- Collaborative – we work together to support our clients and community
- Integrity – we hold ourselves accountable and are fair, trustworthy, and dedicated to our mission to empower people to achieve their vision of independence, health, and wellbeing
- Innovative – we are open to change and continuous improvement
- Genuine – we are honest, respectful, and authentic with our clients, each other, and our partners
- Optimistic – we believe that everyone can accomplish their goals
Part-time (22.5 hrs./week, flexibility in hours within our standard work week)
Duties
SOAR Community Services is seeking a highly organized and collaborative Administrative Supervisor to lead and coordinate administrative support across multiple departments. This key leadership role ensures smooth day-to-day operations, supports the Senior Leadership Team, and facilitates communication with the Board of Directors. The successful candidate will bring strong organizational, interpersonal, and supervisory skills to foster a culture of excellence, teamwork, and continuous improvement. This role plays a vital part in maintaining agency standards and contributing to strategic initiatives. This part-time position is ideal for an experienced administrative professional or executive assistant seeking flexible hours and an opportunity to make a meaningful difference in their community.
What You’ll Do
- Supervise and coach administrative staff, fostering growth and ensuring effective team communication
- Coordinate administrative workflows and tasks across departments
- Provide support to the Senior Leadership Team and assist with Board communications and meeting logistics
- Maintain and update agency policies, procedures, and documentation systems
- Collaborate with human resources to coordinate staff training, maintain records, and provide backup support for tasks such as preparing job postings and managing administrative documentation
- Assist with accreditation activities and ensure compliance with relevant regulations and agency policies
- Track and manage office supplies across multiple sites
- Collaborate on agency events and maintain promotional inventory
- Facilitate administrative team meetings and ensure equitable task distribution
- Provide occasional reception coverage and maintain a welcoming environment for clients and guests
Qualifications
- College Diploma in business administration, office management, or related field
- Minimum 3 years’ experience in administrative leadership/executive support
- Strong organizational, communication, and interpersonal skills
- Proficiency in Microsoft Office Suite
- Must have access to reliable transportation, as some travel may be required
Eligibility
As soon as possible
Benefits
- Employee Assistance Program (EAP) for all staff and their families
- 24 hours of Personal Leave Time per year (pro-rated the first year)
- Staff wellness activities
- Participation in RSP/TFSA plans for all staff, with Agency pension match for eligible Part Time staff
- Professional development opportunities
How to Apply
Email Applications to: kim.baker@soarcs.ca| Reference: Admin Supervisor
Our Commitment to Job Seekers
SOAR Community Services is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the Treaty Lands and Territory of the Mississaugas of the Credit and traditional territories of the Erie, Neutral, Huron-Wyandot, the Haudenosaunee, and some of the Ojibwa Nation. The territory is mutually covered by the Dish with One Spoon Wampum Belt Covenant. We are grateful to have the opportunity to work in this community, on this territory. We also acknowledge that the settler population has been able to benefit from this beautiful land. We are all treaty members and will strive to act in solidarity with Indigenous Peoples and center their voices.
The Agency values the diverse and intersectional identities of its clients and staff. The Agency regards equity and diversity as an integral part of excellent community service and is committed to accessibility for all staff. The Agency seeks applicants who embrace our values and beliefs around respect for the dignity and diversity of our clients, staff, and community. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis, and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
The Agency encourages applications from all qualified individuals. If you are an applicant with disabilities and require accommodations, please let us know at the time of our contact so that we may arrange for their provision.
Personal information submitted will only be used for the purposes of the competition in accordance with the Freedom of Information and Privacy Act.