Bookkeeping / Administration

Core Bookkeeping Responsibilities

The bookkeeper/administrator will be responsible for all day-to-day bookkeeping including, but not limited to:
„ AP including bill payment
„ AR including invoicing, collections
„ Gathering, processing, checking, employee timesheets
„ Bi-weekly payroll processing and issuance
„ Annual year-end submissions to our accountants and banks
„ Regular RevCan remittances, WSIB remittances, EHT remittances
„ Cash flow management
„ Banking, reconciliations

Core Administrative Responsibilities

The bookkeeper/administrator will be responsible for all day-to-day office administration including, but not limited to:
„ Maintaining employee records: Resumes, training, pay and bonuses.
„ Incoming and outbound mail
„ Paper and electronic filing
„ Manage the office, including supplies
„ Reception
„ Manage online accounts and subscriptions (timesheet app, engineer’s software licenses, etc.)
„ Manage, maintain, improve our insurance policies 

Supplemental Responsibilities

If within the skills and capabilities of the applicant, these further responsibilities may be included:
„ Revising/improving ISO procedures and methods
„ Enhance electronic filing systems
„ Procurement in support of our engineers
„ Engineering projects tracking, scheduling, with workload forecasting

Familiarization Training and Supervision

Our current Administrator, who is retiring soon, will be available for support, familiarization, and training. This position reports to, and is supervised by, one of the senior partner engineers.

Advancement

As a small firm, there is no advancement ladder. But we encourage staff to advance personally, professionally, and in areas of responsibility instead. A career with Applied Kinetics can grow with the individual commensurate with their drive, enthusiasm, and skills development. We encourage all staff to continue their professional development through courses and self study.